FFL Transfer Policies & Fees
We make incoming transfers straightforward. Review fees, requirements, and the step-by-step process below. Once a firearm is received and logged, the applicable transfer fee must be paid in full before release.
Email: sales@torchwoodtactical.com • Leland, NC • By appointment for pick-up
Transfer Fees
Fees are based on the source of the firearm. Fees remain due even if the transfer is not completed for any reason. Discounted transfer rates are available to specific indiviuals.
$40.00 per firearm
Example: You purchase from a dealer and ship to Torchwood Tactical for transfer.
Applies to transfers refused by Torchwood Tactical or refused by the customer (third-party refusal).
$35.00 per firearm
It is legal for an individual to ship a firearm to an FFL for transfer.
Shipper must include a legible copy of their driver’s license or state-issued ID card.
$35.00 per firearm
Individual-to-individual transfer facilitated through Torchwood Tactical.
The transfer fee is required regardless of the background check outcome.
Fees Due Once Logged
Once received and logged into the bound book(s), the applicable transfer fee must be paid in full before any release or return.
- Transfer fees are required regardless of background check outcome: proceed, delayed, or denied.
- If a third-party transfer is refused or the transferee cannot take possession for any reason, the transfer fee remains due.
- No firearm will be transferred out, returned, or otherwise released until the applicable transfer fee is paid in full.
- Discounts available for First Responders, Military, and NC Concealed Handgun Permit holders.
Documentation Requirements
Missing documents can trigger additional fees and delays.
Copy of ID Required
Shipper must include a legible copy of their driver’s license or state-issued ID card.
Additional $40.00 Fee
If the shipping party fails to provide a physical copy of their FFL (for dealers) or valid ID (for individuals), an additional $40.00 fee is charged to the receiving individual (non-negotiable).
How to Start an Incoming Transfer
Follow these steps to prevent delays or refusal.
Incoming Transfer Workflow
Use this list exactly as your checklist.
- Notify Torchwood Tactical by emailing sales@torchwoodtactical.com regarding the incoming transfer.
- Provide the transferring dealer a copy of our FFL (downloadable online or available by request).
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Ask the transferring FFL to email sales@torchwoodtactical.com with:
- A copy of their valid FFL
- Your name, address, phone number, and email address
- Make, model, and serial number of the firearm being transferred
- After arrival, allow 24–48 business hours for processing. You will be contacted once the firearm is logged into inventory (known delivery does not mean logged).
- Retailers typically do not share tracking with Torchwood Tactical—provide tracking to sales@torchwoodtactical.com to avoid delays or refusal.
Possible Background Check Outcomes
Background checks are conducted through the FBI NICS system. Torchwood Tactical, LLC does not control or influence the outcome and does not receive denial details.
Transfer Authorized
If your status is “PROCEED,” we will arrange the completion of your transfer.
You will be scheduled for pick-up (by appointment) to complete required documentation, including ATF Form 4473, and any applicable state requirements.
Additional Review
If your status is “DELAYED,” we will provide the date we are legally authorized to complete the transfer.
A “DELAYED” status does not mean “DENIED.” It indicates the FBI requires additional time to complete the review.
Transfer Denied
If your status is “DENIED,” you may file a firearm-related challenge through the FBI.
This appeal process provides the reason for the denial and an opportunity to contest its validity. Please note: Torchwood Tactical, LLC does not receive denial details; only the FBI can provide this information.
Transfer Fee Is Non-Refundable
Regardless of the outcome of the background check, the transfer fee is non-refundable.
- Fees are due once the firearm is received and logged into the bound book(s).
- Fees remain due regardless of outcome (PROCEED, DELAYED, or DENIED).
- Torchwood Tactical, LLC cannot provide the reason for a denial; the FBI is the sole source for denial details.
Required Documents for Pick-Up
Bring the required documents to complete ATF requirements and avoid rescheduling.
Primary Requirements
These are required to complete your transfer.
- Valid state-issued ID (driver’s license or state ID card)
- Valid NC Concealed Handgun Permit (if applicable)
- Completion of ATF Form 4473
Additional Proof of Address
If your current address differs from your ID, bring a supporting government-issued document.
- Vehicle registration
- County/city-managed water bill
- Voter registration card